Connect HotHawk to HubSpot.
Log every cold email, reply and unsubscribe on the right HubSpot record, automatically, and keep your outbound activity where the rest of your team already works.
No credit card required.
The short version
HotHawk connects to HubSpot through OutboundSync, so your cold email activity is logged automatically on the right HubSpot record. Every email sent, reply, bounce and unsubscribe is written to the contact timeline as native HubSpot activity within seconds, replies are routed to the right rep, and your HubSpot suppression lists keep HotHawk in sync. HubSpot is a live integration.
- Cold email activity logged automatically on the right HubSpot contact: sends, replies, bounces and unsubscribes.
- Replies routed to the right owner, and outbound activity can trigger your HubSpot workflows.
- Block an address or a whole domain from a HubSpot list and HotHawk stays in sync.
- Set up through OutboundSync. HubSpot is a live integration, not a beta.
How the HotHawk HubSpot integration works
HotHawk connects to HubSpot through OutboundSync, the partner that powers our CRM sync. Every time something happens in one of your campaigns, HotHawk publishes an event. OutboundSync receives that event, maps it to HubSpot's data model, and writes it to HubSpot through the HubSpot API, usually within seconds.
The result is native HubSpot activity on the right contact, not a note dumped in a text field. You can report on it, filter by it, and trigger HubSpot workflows from it, exactly as you would with any other activity in your CRM. No BCC archiving, no CSV imports, no manual logging.
What syncs to HubSpot
Each cold email you send from HotHawk is logged on the matching HubSpot contact.
Every reply is written to the contact timeline and routed to the right rep.
Hard and soft bounces are recorded, so bad addresses are visible in HubSpot.
Opt-outs are logged automatically and can update the contact in HubSpot.
Block an address or an entire domain from a HubSpot list and HotHawk keeps it out.
What does not sync, and why
You will not see email opens or link clicks in HubSpot, because HotHawk does not track them. Open and link tracking rely on tracking pixels and rewritten links, and both hurt deliverability, so we keep them off by default. What syncs instead is the activity that actually tells you something: who replied, who bounced, and who opted out. Real signals, not vanity ones.
How to connect HotHawk to HubSpot
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1
Create your OutboundSync account and connect it to your HubSpot portal.
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2
Connect HotHawk to OutboundSync so it can receive your outbound events.
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3
Map how you want events to appear in HubSpot: which activity types, which record, which owner.
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4
Turn it on. New activity starts flowing to HubSpot within seconds of each event.
CRM sync runs through OutboundSync. For the developer view of the events HotHawk publishes, see the API and webhooks docs.
Keep HubSpot in the loop, automatically.
Send cold email from HotHawk, and your HubSpot records stay current without anyone lifting a finger.
HotHawk and HubSpot, answered.
Does HotHawk integrate with HubSpot?
Yes. HotHawk connects to HubSpot through OutboundSync, and it is a live integration. Your cold email activity, sends, replies, bounces and unsubscribes, is written to HubSpot as native activity on the right contact, within seconds of each event.
How does the HotHawk HubSpot integration work?
HotHawk publishes an event every time something happens in a campaign. OutboundSync receives those events, maps them to HubSpot's data model, and writes them to HubSpot through its API. The result is native HubSpot activity you can report on and trigger workflows from.
Is it native, or does it need OutboundSync?
It runs through OutboundSync, the partner that powers HotHawk's CRM sync. You connect HotHawk and HubSpot inside OutboundSync, and from then on the logging is automatic. There is nothing to maintain by hand.
Does it sync email opens and clicks to HubSpot?
No, and that is on purpose. HotHawk keeps open and link tracking off by default because tracking pixels hurt deliverability, so there are no opens or clicks to sync. What syncs instead is what actually matters: sends, replies, bounces and unsubscribes.
Can outbound activity trigger HubSpot workflows?
Yes. Because the activity is written as native HubSpot records, you can build workflows off it: rotate owners on a reply, update a property on an unsubscribe, notify a rep, or enrich a contact. It behaves like any other HubSpot activity.
Also see Salesforce, the API, webhooks and n8n, or all integrations.
Send cold emails that get delivered. Never miss a positive reply.
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No credit card required.